Use rules to create an out of office message in Outlook If you see a button that says Automatic Replies, see Send automatic out of office replies from Outlook Otherwise, use the following steps to create a template to reply to messages and set up Outlook to reply to every message you receive Create an out-of-office template In Outlook, create a new email message
Manage email messages by using rules in Outlook - Microsoft Support Notes: If the steps under this New Outlook tab don't work, you may not be using new Outlook for Windows yet Select the Classic Outlook tab and follow those steps instead Currently, new Outlook does not support rules for managing third-party accounts like Gmail, Yahoo, and iCloud To set up rules for these accounts, please configure them through the respective email service providers
Delay or schedule sending email messages in Outlook Note: If the steps under this New Outlook tab don't work, you may not be using new Outlook for Windows yet Select the Classic Outlook tab and follow those steps instead Note: This feature is not available for IMAP or POP accounts
Set up auto-reply (out of office) - Microsoft Support Notes: To set an automatic reply for contacts outside your company, select Outside My Organization > Auto-reply to people outside my organization, type in a message, and select OK The OK button may be missing because of certain screen solution and scaling settings
How to use the Out of Office or Automatic Reply in Outlook on Windows . . . Before you set up an out of office or automatic reply in Outlook, you'll need to know your Outlook account type The steps you'll follow will depend on whether you have a Microsoft Exchange Outlook email account (if you have email through an organization, such as the place where you work) or an IMAP or POP3 account (if you have an individual email account such as Yahoo or Gmail) To see which