AggieExpense System Information Overview Page - Supply Chain Management AggieExpense is used by UC Davis employees to arrange and document travel requests It is also used to reconcile travel and entertainment expenses, university card expenses, and process professional expense reimbursements
AggieExpense: Travel and Entertainment Expense Types This page lists each of the travel and entertainment expense types, when they should be used, and any additional documentation requirements Travel and EntertainmentAirfarePaid receipts are always required Airfare is used to reconcile out of pocket and Travel card airline ticket purchases
Taxation of Late Reports | Supply Chain Management Expense Report Deadlines All UC Davis travel and entertainment and professional expenses must be authorized, reported and reimbursed in accordance with University of California policies G-28 and BUS-79 UC policy requires all employees to report travel and entertainment and professional expenses within 45 days of the end of the trip or event
HOW TO: Report Expenses - Supply Chain Management Reporting your travel-related expenses:ProcessConditions InstructionsTimingTravel expenses, along with all necessary backup documentation, must be submitted to Accounts Payable within 45 days of the completion of the trip Expense reports submitted after 60 days of the trip or event end date will be reported as taxabl
Lodging - Supply Chain Management The payment procedure depends on how the reservation was secured: UC Davis Travel Card: Submit an AggieExpense expense report This report can be submitted prior to the trip end date Out of Pocket: After the trip, submit an AggieExpense expense report requesting reimbursement for lodging Expense Types Expand All | Collapse All
New to Travel? Start Here - Supply Chain Management Whenever possible, use the UC Davis Travel Card to pay for travel-related expenses This ensures timely payment, reduces the need for out-of-pocket spending, and simplifies reconciliation If your situation isn’t addressed directly in UC’s travel policy (G-28), use sound judgment and treat university funds as you would your own
Travel Card FAQs - Supply Chain Management You will also need to pay back the University directly, as the card provider has already been paid To reimburse the University, you will access your UC Davis Banner account where you will see the invoice for the charge appear a few days after your expense report has been approved
Travel Entertainment | Supply Chain Management The UC Davis Travel Entertainment team supports the needs of UC Davis with a range of services, including expense reimbursement and guidance on policy requirements General OverviewOur team develops tools and learning resources for processing travel and entertainment, as well as manages relationships with travel services providers
UC Davis - Supply Chain Management Travel and Entertainment Travel and Entertainment questions UC Davis: expense help@ucdavis edu UC Davis Health: hs-aggietravel@ou ad3 ucdavis edu Include as much information as possible and be specific Please include the traveler’s first and last name and the travel report key Use the subject line to identify the type of question you are
Expense Types: Professional Expenses - Supply Chain Management Requests for reimbursements under $10,000 require that the unauthorized purchase fields within AggieExpense be completed If citing using Hospital chart accounts, contact aggieexpense@health ucdavis edu for guidance before creating a reimbursement report for one of these expense types in AggieExpense