Manage email messages by using rules in Outlook Use rules to automatically perform specific actions on email that arrives in your inbox For example, you can create rules that will change the importance level of messages as they come in, automatically move them to other folders, or delete them based on certain criteria Select a tab option below for the version of Outlook you're using
Create a rule to automate a list or library - Microsoft Support After you create a list or a library in Microsoft Lists, SharePoint, or Teams, you can create rules to automate tasks such as sending someone a notification when data changes in the list or a new file is created in the library
Set up rules in Outlook - Microsoft Support Rules allow you to move, flag, and respond to email messages automatically Right-click an existing message and select Rules > Create Rule Select a condition, and what to do with the message based on the condition
Use Conditional formatting rules to change incoming messages in Outlook . . . Conditional formatting is a way to make email messages in Outlook stand out when they meet conditions defined by you When you specify conditions that an incoming message should meet, such as a sender's name or email address, the conditional formatting will be applied only to those messages
Use rules to automatically forward messages - Microsoft Support You can use inbox rules to automatically forward or redirect messages sent to your mailbox to another account Messages that are forwarded will appear to be forwarded from you Messages that are redirected will appear to come from the original sender
Add rules for performing other actions - Microsoft Support In addition to validation and formatting rules, you can also add rules to form templates to perform other actions, such as switch views, set a field value, or query or submit to a data connection
Create a rule in Outlook for Mac - Microsoft Support Rules can help you sort through everything and get you to the most important mail first Outlook for Mac can automatically run a rule on incoming or outgoing messages, based on the conditions you set
Delay or schedule sending email messages in Outlook Click Manage Rules Alerts Click New Rule In the Step 1: Select a template box, under Start from a Blank Rule, click Apply rule on messages I send, and then click Next In the Step 1: Select condition(s) list, select the check boxes for any options that you want, and then click Next
Edit or fix a broken rule in Outlook - Microsoft Support When a rule isn't working in classic Outlook, it will be highlighted in red and labeled with "Error" when you view your rules and alerts Here's how to fix a broken rule: Select File > Manage Rules Alerts If message appears saying you have a broken rule that needs to be modified, select OK
Use rules to create an out of office message in Outlook However, if you leave Outlook running while you're away, you can use rules to reply to your email messages automatically Rules also allow you to forward emails to another account, mark messages as read, or move them to a folder automatically
Stop processing more rules in Outlook - Microsoft Support Use rules to automatically forward messages in Outlook Edit or fix a broken rule in Outlook Import or export a set of rules in classic Outlook Create a rule in Outlook for Mac You can use rules to manage email and you can stop rules processing so that only certain rules apply